Service Updates Jan 2006 to Nov 1 2010

 

The highly anticipated database integration project with Rotary International went live today for ClubRunner subscribers. Before today, all member updates had to be sent to Rotary International’s Data Services division via email notifications, resulting in countless hours of manual data entry. With this new automated synchronization feature, when a member profile is updated with new contact information, that change would automatically be incorporated into RI’s database within two hours, eliminating the need for clubs to formally notify RI or make the change manually through Member Access. For more information, including the official RI press release and help documentation, visit the Integration Help Center at www.clubrunner.ca/integration.
 
Feature Update: Barcode Scanner Module 2.0 (Beta)

 

Now available as a beta release is the ClubRunner 2.0 upgrade to the Attendance Manager's Barcode Scanner add-on. This has now been revamped to increase compatibility with all Operating Systems. Now available as web-based software, there are no limitations regarding uploading your club's attendance records from anywhere you are! Simply login to your club's administration page and access this feature, located under "Organization" on your menu bar.

 

Each member's badge number is now stored in the member profile, rather than locally on the barcode software, which makes for quick and easy retrieval of information. Now being more centralized, this upgrade of the Barcode Scanner Module allows multiple club executives to print member labels through the club's website and upload multiple barcode files for each meeting, which is great for clubs with multiple scanners. The add-on feature is available to members with Club Executive (50) levels or better.

 

NEW: Detailed Attendance Report in District Version
July 20 2010

 

Now available is a report that shows a more detailed snapshot of all the club's attendance figures year-to-date. Searchable by month, this report will provide information about the attendance percentages by club for the previous year, the current year and the current month. It will also show the ranking of each club's attendance figures against each other, both by month and year. In addition, Club and District Executives are able to see the membership count and the beginning and end of the month, the number of members added or that have left the club, the percentage for that month and to date.

 

For more information or to comment about this new report, please contact support@clubrunner.ca.

 

Version 2.0 Website Designer Now Available
June 30 2010

 

You've been waiting patiently for this, and it's finally here, ClubRunner 2.0 is now available on your live site. You can now migrate your website to the new Website Designer 2.0 template at the press of a button. If you have been building your new site layout under Beta, you can now publish your new site by clicking on "Switch to New Version" under the main page of Website Designer. If you haven't yet played with Website Designer, you can get started now in 4 easy steps. Simply login to your site, click on Website Designer 2.0, and follow the 4 easy steps to design your layout, decide on the widgets to display, customize your banner, and select your preferred theme. Once you have previewed your new site and are happy with it, click on "Switch to New Version" to publish the new page. All your existing content in stories, news, events and even site pages will seamlessly transition to your new template. Get started today and start the year with a complete website makeover!

 

Along with a brand new website, your switch to ClubRunner 2.0 will move your club entirely to the new version of the administration section. An intuitive ribbon menu navigation makes it easier to access all the modules you need within 2 clicks. However, you can still find your familiar Admin page under the first tab.

 

ClubRunner 2.0 brings many exciting upgrades and enhancements to the features you are used to, including easier uploading of YouTube videos, an improved HTML editor that is compatible with many more browsers, a shared image library that makes posting commonly used graphics much easier, a multiple file upload capability on the photo albums, folder structures within the Documents Download section, and more.

 

ClubRunner 2.0 is now also fully multilingual, and is available now in French, Spanish, Russian, Chinese and German to name a few. To get your preferred language translated, contact us regarding our global translation project and find out how your club can participate.

 

New in MyEventRunner: Event Email Service
June 3 2010

 

Now event chairs are able to email their attendees.

 

Specify your target audience based on:

To make it easy and save you time, all custom distribution lists that are created in ClubRunner are automatically imported for you.

 

Check out this new feature or contact a member of the ClubRunner team for more information.

 

Update: Dues & Billing Module Added Features
May 13 2010

 

The Dues & Billing Module now gives club treasurers additional flexibility to specify more details about the payment terms and conditions, and due date for payments. Also, when posting a payment, specify your own transaction date (to accommodate previously received payments) instead of defaulting to the date the information is entered. This will provide more insight for when payments are received.

 

New Module! Member Designations
May 8 2010

 

Now out of Beta, the Member Designations feature is officially released for the District and Club versions. This module allows you to create and track a customizable list of designations for all members, such as accomplishments, awards and past positions. In addition, comments can be added for each assignment of a designation, for instance identifying the year that the award was presented, or the number of times this award was granted. Various reports allow you to print lists of all members holding a particular designation, or a member specific report showing all their designations. In addition, an export to CSV feature allows you to quickly and easily download the list of members and their contact information to Excel. Emailing all members holding a particular designation is also one click away, which automatically creates an email within the Email Message Center containing the members within a distribution list.

 

New for MyEventRunner! Event Registration Payments Report
April 15 2010

 

Now event administrators are able to search confirmed member registration records for a specified event by the following parameters:

Also you are able to filter the search results by either the all, paid or unpaid payment status. The results of this generated report can be exported into an Excel or PDF file. Lastly, you have the ability to send a reminder notice to all unpaid members from this screen to make following up with registrants quick and easy.

 

NEW! Payment Installment Option in MyEventRunner
March 10 2010

 

Event chairs now have the option to create a payment installment plan that is based on the individual registration total. This is different from the default payment schedule that is based on the ticket price only since there is now an option to determine the total amount due and payable upon registering for an event.

 

If a you would like to activate this option, please contact us at info@myeventrunner.com.

 

MyEventRunner Update: Payment Installments
March 10 2010

 

Ticket prices are still based on registration date, but now there is an option to allow for an initial (payment) installment based on the time range that the registrant registers (i.e. early bird or limited time pricing). Subsequent payment installments are determined by the payment schedule set out by the event chair.

 

NEW! MyEventRunner: Printer Friendly Registration Details
February 18 2010

 

Now available is a "Print" button at the top right hand side of the on the registration details page for each individual event registrant. All the information will display in printer-friendly format and will include all the chosen items, payments made and outstanding balances for the registrant.

 

 

The Organization Chart on the District system has been upgraded to the new platform. In addition to being able to sort the positions easily using the up and down arrows, this chart is now completely independent by year, so you can make any changes to the positions and areas ahead of time. Organization charts can be set up in advance for an unlimited number of years, rather than just the current and next year. Committees are now easily accessed from this chart, and are available for every position, including officers.

 

New Feature: District AG Module
February 11 2010

 

As part of the updated Organization Chart, there is now a new module specifically for Assistant Governors. Accessible by clicking on the "View AG Details" link under the Areas/Assistant Governors section, AGs can now view and edit their own clubs' executives, club information pages, create and manage their committees (with full committee module functionality), access club growth reports, and use a tailored email message service that can be used to email members, executives and directors of their own clubs only, as well as District officers. AGs automatically get access to this module by virtue of being assigned an AG of their area, and all District officers can access these modules by default.

 

Updated Feature: Dues and Billing - Payment Tracking, Account Statements & Online Payment
January 14 2010

 

We've recently updated the Dues and Billing module to allow clubs to track payments and debit/credit adjustments. This allows you to now generate Account Statements and Outstanding Balances for each member, which you can email to all or selected members. Members can also login to view their personalized billing account statement and check their balance in real time. This would display all invoices (with links to view/print the detailed invoice), as well as all payments and debits and credits that were made against their account.

New! Online Payment is now enabled on the Club Dues & Billing module. Contact us to inquire about setting up a merchant account for your club.

 

New Report: Committees Module - Member Committees by Year
January 14 2010

 

A new report has been added to both Club and District committee modules (Basic and Enhanced versions): Report by Member, Committee or Year. This report allows you to generate listings of members by year or committee or both. In addition, view a report of all committees a member belongs to.

 

To access this report, go to your Administration page, click on Committees Management, then Member Committees under Reports.

 

Updated Module: District Club Positions
January 14 2010

 

This update affects the District version only. A new feature is available to define and change the Positions for all Club Executives and Directors. As each club edits their list, they are able to link to a related district position. This is what populates the district mailing lists and directories. You can now view the positions, see which members are in each group, and be able to export to Excel all member data for a particular position.

 

To access this feature, go to "Define Current and Next Year Executives" under "District, Clubs & Membership", then click on "Define Club Positions" at the top left of the screen.

RI Reporting on Club Sites (Beta)
December 17 2008 

 

All member data changes made through the club or district sites are tracked and can be sent to RI by the Site Administrator. These changes are: New Member Additions, Member Terminations, Member Change of Address, and Member Change of Name. 

 

New Email System on Club Site (Beta)
December 17 2008 

 

A brand new email system has been released on the club sites under Beta release. This new program is more reliable as it does not require you to wait while messages are sent. Further, HTML support is now available for formatting your email message, including adding pictures (although these must be uploaded on a website first). The user interface has also been improved to be more intuitive, will all functions available on one screen. Attachments limit has been increased to 3 MB. 

 

Revamped District Bulletin Feature (Beta)
December 17 2008 

 

This existing feature to broadcast the bulletin or any email to all members of the District has been revamped. A better user interface, HTML support, including pictures (must be uploaded on a website first), and more reliable linking mechanism can be expected. 

 

Executives and Directors module improved
December 17 2008 

 

The executives and directors module has been improved by no longer sharing all positions across a District. Each club can define their own positions, and link the position to a District Related position. This will allow the District to continue targeting members based on title, while allowing the club to maintain and customize its executive positions and sequencing. 

 

ClubRunner Service Major Infrastructure Upgrade
November 23 2008 

 

To keep up with the dramatic increase of subscribers over the past year, the ClubRunner servers have been been upgraded to a much larger and faster infrastructure. The response time of websites as well as the sending and receiving of emails sent through ClubRunner has now dramatically improved. 

 

Member Designation Module Released under Beta
November 14 2008 

 

Released for the District site, this feature allows you to track a customizable list of designations for all members, such as accomplishments, awards and past positions. Various reports allow you to print lists of all members holding a particular designation, or a member specific report showing all their designations. Plans to release this module for the club site are in place, with all data shared. 

 

Online Newsletter Subscriber List
October 31 2008 

 

A new feature has been added to the Admin page to manage and view visitors who have signed up to receive your club bulletin. Access this through the "Online Newsletter Signups" link in the Membership Manager section. Want to receive more subscribers? Although the link to sign up appears automatically on the home page, highlight this feature by adding a story or news item on your website and bulletin linking to the sign up page.

 

Totals in Member Lists
October 28 2008 

 

The member totals count has been updated to include the breakdowns by type. This is available at the bottom of the Active Members List as well as the Other Users List. Included for convenience is also the exempted member count.

 

RI Reporting for Clubs
October 17 2008 

 

Access to the RI Reporting feature is now available to club executives through the District site. This feature is exactly the same as the District RI Reporting, but it will allow the clubs to send their notifications directly. Once a club has notified RI of their changes, these notices disappear from the District's list.

 

Search eDirectory - Enhancement
October 17 2008 

 

The District Search eDirectory feature has been enhanced to include an expandable member result. By clicking on the member name you will now be able to view more complete contact information, including home and business address, home, cell and fax numbers.

 

New Report: Member Anniversaries
October 8 2008 

 

Accessible to Club Editors (Level 60 or better), this report allows you to specify a specific month and day range such as Jan 1 to March 31, and returns all member anniversaries within that range (without displaying the year) along with their spouse name. This report queries Regular Active and Honorary members. Update: This report has been combined with the Birthday report and can be accessed via the "Birthdays & Anniversary Report" link on the Admin page.

 

New Feature: Dues & Billing
September 26 2008 

 

Accessible to Club Executives (Level 50 or better), this new feature (released under Beta) allows you to create and email invoices for dues and other expenses to members. Watch for more enhancements coming soon.

 

New Report: Member Birthdays
September 26 2008 

 

Accessible to Club Editors (Level 60 or better), this report allows you to specify a specific month and day range such as Jan 1 to March 31, and returns all member birthdays within that range (without displaying the year). This report queries Regular Active and Honorary members.

 

Club Bulletin Colour Schemes Reinstated
September 19 2008 

 

In relation to the previous update, the colour schemes have now been reinstated on the eBulletin while still supporting Outlook 2007's reduced functionality. You should be able to see your colour scheme reflected automatically.

 

Club Bulletin Display in Outlook Issue Resolved
September 9 2008 

 

Due to Outlook 2007's reduced support for Cascading Style Sheets (CSS), many ClubRunner users received their bulletins in an unformatted manner, specifically with the background colours, fonts and sizes, which made them difficult to read and aesthetically unpleasing. We have removed the stylesheet component from the eBulletins to eliminate this problem. This does however mean that your selected stylesheet will not be reflected in your bulletin, and instead the standard blue and gold theme has been applied.

 

Club Information Pages on District Site
August 29 2008 

 

New club information pages have been added to the District website. These pages are linked from the Club Directory listing on the home page, and list all meeting and executives/directors information for a club in one place. Note that further contact details are available if viewing this page after logging into the site.

 

Bulletin Sequencing Restored to Ascending Order
August 14 2008 

 

The update from August 7 to reverse the sequencing of bulletin articles and home page stories has been rolled back for bulletin articles. However, home pages stories continue to be displayed in reverse order by Sequence ID. We apologize for any inconvenience this change may have caused.

 

Upgrade: HTML Editors for District Email Message Service, News Bulletin and Event Description
August 11 2008 

 

This feature upgrade integrates an enhanced WYSIWYG HTML editor into the District Email Message Center as well as the News Bulletin sender, and Event Description, which will allow the formatting of emails over and beyond plain text. If you encounter difficulties, or prefer the older editor, a switch is available at the top of the Email screen. 

 

New Feature: RI Reporting Now Released on District Sites
August 8 2008 

 

This long awaited system upgrade is now available through the District site. All member changes are now tracked and can be sent to Rotary International by the Site Administrator. These changes are: New Member Additions, Member Terminations, Member Change of Address, and Member Change of Name. Although the reporting is made through the District website, it will also track all changes made by clubs via their own club site or the district site. 

 

New Feature: Search Member eDirectory on District Sites
August 8 2008 

 

This new feature allows members of the District to search the member database by club, first name, last name, email and classification. Requires login. 

 

Story and Bulletin Sequencing Changed on Club Site
August 7 2008 

 

The sequencing of stories on the home page has been reversed to display in descending order of sequence ID's. New stories added now will automatically appear at the top of the page. Similarly, the bulletin articles have been reversed to show from highest to lowest ID. 

 

Edit Custom Fields Issue Resolved
July 25 2008 

 

The issue regarding the custom fields page on the club site has now been resolved. Previously, clicking on Edit within the profile page caused any changes made to the basic profile to be lost. There is now a confirmation screen that will ask you whether or not you wish to save the changes made to your basic profile before proceeding on to the custom fields page. 

 

Active & Honorary Members in Email Message Center
July 23 2008 

 

The default distribution lists on the club email message center have been adjusted to correspond with the new organization of Active, Inactive, and Other member types. Now the Active and Honorary members are both in the same category, and inactive members are separated out from the other member types, making it easier to select the relevant recipients for a message. 

 

My Attendance Report
July 18 2008 

 

A new report is now available to all members through the club site, allowing them to view their own attendance data. This report contains a toggle between the Current and Previous Year. This report is the first of a new series of reports that allows you to export the data in XML, Excel, CSV, TIFF, PDF, web archive formats. Watch out for more reports in this format in the near future. 

 

Active/Inactive Members
July 18 2008 

 

The organization of where you can find active and inactive members has been changed on the Administration page. Now the Active Members List will display both Honorary and Active member types. To edit profiles for inactive members, click on the Inactive Members List link. You can continue to find other user types under the Other Users List. 

 

Reason for Termination now logged
July 18 2008 

 

When you mark a member as an ex-member, there is now a way to log the reason for termination. This has been done to prepare for the RI reporting feature due to be released shortly. 

 

New eDirectory Reports and Club Upgrades
Jun 2 2008 

 

We have been busy working on many new upgrades and features, and these will be released gradually as they are completed. One of these features is a new version of the ClubRunner District eDirectory, and this will be revealed this week at the International Convention. Clubs will also begin seeing new reports appearing on sites this summer. 

 

Update on Beta 2.0
Jun 2 2008 

 

Version 2.0 is nearing completion, and will introduce big improvements in many of our modules. Written in the Microsoft .NET 3.5 framework, ClubRunner users will begin seeing these new features within the existing sites as early as late summer, early fall. Stay posted for more details on this exciting development.