Changeover Webinar Series 2026
Welcome to the 2026 Changeover Webinar Series! 🎉
We're holding a series of free webinars to help you brush up on your ClubRunner skills and knowledge. Hosted by our expert Product Specialists, we will be presenting webinars based on roles, club or district versions, and in-depth module deep dives.
There is no cost to attend any webinar. Note all listed times are in NAEST (North American Eastern Time). All webinars will be recorded and made available after all sessions are complete.
Please note all webinar timings below include at least 15 minutes at the end of each session for live Q&A.
What's New in ClubRunner
ClubRunner Nova
Hosted by Zach | Co-host: Halle
Join Product lead Zach and our co-founder Halle to kick off our Changeover Training Series. They will discuss ClubRunner Nova, how it differs from all other versions, and what this important update means to everyone. Topics include but are not limited to:
- An introduction to Nova
- What are the current and most recent updates that clubs and districts can use today?
- Cloud Events
- Financials
- Membership Success
- Newest reports and analytic tools
- Our mobile app
- How can a club or district upgrade to Nova?
- Rotaract clubs (within a ClubRunner subscriber District) can receive ClubRunner for free
District Version (for District Executives)
District Grants
Hosted by Michael C. | Co-host: Michael M.
This webinar will provide an overview of the District Grants module.
- Overview of the Grants module
- Setting up qualifying clubs and members
- Customizing applications and email notifications
- Overview of the grant approval workflow
- Reviewing the club application process
District Nova Preview
Hosted by Zach | Co-host: Marina
An overview of all the major modules found within ClubRunner’s new District-level Nova version.
- Exploring the Dashboard and menu
- Managing and synchronizing club data
- Managing District Organization Chart
- Creating committees
- Sending broadcast emails
- Reviewing reports
District Training for District Administrators
Hosted by Omar | Co-host: Michael C.
This webinar will provide District Administrators with insight into assisting clubs with their use of the District version. Topics include:
- Difference between Club and District Version
- Editing club and member information
- Managing RI settings
- Access levels
- Managing blocked emails
District Version (for Club Executives)
(Beginner) Club Executive Training on District Version
Hosted by Robin | Co-host: Mickey
This webinar gives an overview of how to manage your own club members on the District version. Aimed for club executives who don’t have a ClubRunner club version subscription and are using the district version. Topics include:
- How to gain access to use the district version
- How to add, terminate and manage transferring members
- Editing club information
- Adding, editing or removing club executives
- Brief introduction to RI integration (more in-depth coverage will be in the Advanced version of this webinar)
(Advanced) Club Executive Training on District Version
Hosted by Michael M. | Co-host: Omar
This webinar covers membership with a focus on advanced RI Integration. Aimed for club executives who don’t have a ClubRunner club version subscription and are using the district version. Topics include:
- Managing member and club information
- Managing RI Integration settings
- Reviewing the member & club integration archive
- Using member and executive compare & synchronize
- Integrating club information details with Rotary
Deep Dive Series 1: Membership and Club Administration
Overview of Club Version
Hosted by Omar | Co-host: Marina
An overview of all the major modules found within the club version. Topics include:
- Overview of club version modules
- How to find your website and login
- Basic navigation of a ClubRunner website
- Exploring the Dashboard and menu within the member area
ClubRunner Mobile App
Hosted by Michael C. | Co-host: Marina
An overview of how to use the ClubRunner mobile app. Topics include:
- How to install the app on Android or iPhone
- Overview of app and features
- Editing your profile, viewing your own attendance
- Searching and contacting members
- Viewing and registering for events
- Viewing website stories
- Mobile app chat
- Mobile Broadcasts
Donations Module
Hosted by Mickey | Co-host: Robin
This webinar covers the new ClubRunner Donations module for clubs and districts. Topics include:
- Overview of the features available
- Setting up and managing fundraising campaigns
- Customizing donation tiers, email templates and landing pages
- Reviewing donation trends through analytics and reporting
- Overview of the supported payment providers
(Beginner) Membership Management
Hosted by Ryan | Co-host: Omar
Learn how Nova blurs the lines between members, contacts and prospects, introducing a more dynamic and flexible "person profile". Topics include:
- Review of membership types and statuses
- Managing non-member contacts and prospects
- Adding, transferring and terminating members
- Updating club information
- Managing committees and sub-committees
- Managing public and private documents
- Overview of reports and member data download
- Brief introduction to RI integration and 2-way true sync
(Advanced) Membership Management & RI Integration
Hosted by Zach | Co-host: Robin
This webinar covers membership on the club version, with a focus on RI Integration. Topics include:
- RI 2-way true sync considerations
- Managing member and club information
- Setting up custom fields
- Creating custom membership types
- GDPR pseudo-anonymization process
- Managing member activity and engagement reports
- Managing RI Integration settings
- Reviewing the member & club integration archive
- Using compare & synchronize for members and club information
- Using executive compare & synchronize
- Rotaract membership
Nova Financials
Hosted by Michael C. | Co-host: Ryan
This webinar covers the new Nova Financials section, now found at both club and district level. Topics include:
- Financial sections for: dues, events, donations
- What financial information is stored inside a member’s profile?
- Creating and sending invoices for members and non-members
- Export to Quickbooks
- Setting up payment processors so you can collect credit card payments online
Deep Dive Series 2: PR and Engagement
Cloud Events
Hosted by: Mickey | Co-Host: Ryan
Learn how to setup the new Cloud Events module to collect event registrations, online payments, donations, and more directly through your ClubRunner website. Topics include:
- Create beautiful event landing pages
- Create event tickets and easily introduce early bird promotions, discount codes, purchase quantities, and more
- Collect online payments with the Online Payment and eCommerce module
- Send invitations and communicate with event registrants
- Share documents and files
Attendance
Hosted by Omar | Co-host: Marina
This webinar covers the Attendance module on the club version. Topics include:
- Setting up your club's attendance rules per membership type
- Setting up excused members and leaves of absence
- Setting up make up eligibility windows
- Tracking and managing member and guest attendance
- Adding and managing banked makeups
- Reporting monthly attendance statistics to District
- Generating attendance reports and viewing analytics
- Overview of the Barcode Scanner module
Advanced Topics in ClubRunner Nova
Hosted by Zach | Co-Host: Halle
This session is recommended for all users, especially those wanting to gain a deeper understanding of Nova. No prior advanced knowledge is needed, though a basic understanding of ClubRunner is recommended. Topics include but are not limited to:
- Advanced member/contacts/prospect management
- Smart Lists and queries
- New automation tools in Nova
- Advanced reports and analytics
- An overview of the Nova "Settings" section
- What's next once Nova is fully adopted? Find out about our product roadmap.
Events & Volunteer Management
Hosted by Ryan | Co-Host: Michael C.
This webinar will cover how to manage event registrations and volunteer sign up lists on the club version. Topics include:
- Overview of the Event Planner module vs. MyEventRunner vs. Cloud Events
- Creating events and setting up RSVP
- Setting up recurring calendar items
- Managing event types
- Creating volunteer schedules and tasks
- Customizing email templates and sending invitations
- Reviewing engagement reports
(Beginner) Website Designer
Hosted by Robin | Co-Host: Michael M.
This webinar will cover how to design a branded website. Topics include:
- Updating themes, page layouts and color schemes
- Editing the navigation menu
- Overview of content widgets
- Creating new custom pages
- Brief overview of website content sections: stories, image library and documents
- Editing website headers and footers
- Brief overview of Rotary Design Guidelines
Website Content
Hosted by Michael M. | Co-Host: Mickey
This webinar will cover how to modify your website content. Note that designing your homepage will be covered in the Website Designer session. Topics include:
- Overview of stories, photo albums, speakers and sponsors
- Creating and updating custom and site pages
- Managing documents and download files
- Embedding video from sources such as YouTube
(Advanced) Website Designer
Hosted by Michael C. | Co-Host: Omar
This webinar will expand on the Website Designer Overview session and dive deeper into more of the advanced options available to further customize your website. Topics include:
- Pre-formatted widgets vs. Custom and Global
- Designing a dynamic carousel
- Creating and using page templates
- Social media plugins including the Share Bar
- Inserting custom CSS
Sending Emails and Newsletters with ClubRunner
Hosted by Mickey | Co-Host: Marina
This webinar will cover how to send emails and newsletters. Topics include:
- Sending broadcast emails to targeted recipient lists
- Customizing and designing bulletin templates
- Reviewing email delivery statistics
- Managing blocked or bounced email recipients
- Archiving bulletins
Membership Success: Managing and Nurturing Your Prospects
Hosted by Robin | Co-Host: Michael M.
This webinar will give an overview of the new Membership Success module. Topics include:
- Overview of the features available
- Tracking membership inquiries and referrals
- Nurturing prospects with custom email templates
- Tracking prospect funnel through statuses and notes
- Converting prospects into members
- Viewing reports and understanding the analytics dashboard